Application Procedures

Local Students

Initial Inquiry

When a family inquires about Aoba, the Admissions Office first answers all questions they may have about the school, and then encourages them to visit the school. School visits are the best opportunities for families to meet the principals and to see the facilities and classrooms in session.

When a family is not able to come in for a school tour, the Admissions Office provides as much information as possible over the phone or by email.

Application Forms and Supplementary Documents

Application forms are given to families at the school visit or open houses. The main application form is also available for downloading here:

We are now accepting applications for the 2017–2018 School Year!

Aoba K–12 Admissions Package

• DP General Regulations
• MYP General Regulations
• PYP General Regulations

Admissions Package Requirements

• A completed application form
• One confidential recommendation form––sent directly by the teacher to the Director of Admissions at Aoba
• Student records: official report cards of the past two years, including the current year, are required. The final report for the current school year is required and can be emailed or posted when it becomes available if the applicant is accepted.
• Applicants for kindergarten who may not have report cards but attend a pre-school, nursery, or daycare are asked to submit a recommendation from the class teacher.
• If school records are in a language other than English or Japanese, an official translator must translate them into English.
• Health forms (to be completed by a physician and parent)
• Health forms must be completed before the child can begin school.
• Required immunization information
• Photocopy of birth certificate or passport
• One passport-size photo for each applicant and their parents/guardians
• Additional reports, including from specialists if applicable
• Reports, test results, and/or assessments of any supplementary school services. These may include: learning support services, speech and language therapy, English for Speakers of Other Languages (ESOL) support, counseling, behavior modification, etc.
• Others included are: psycho-educational evaluation, Individual Educational Plan (IEP), speech language assessment, etc.
• An exit report and recommendations for future learning if the child is no longer receiving these services.

Additional Documents Required for Applicants from Grades 6 to 12:

• Two confidential recommendations are required for middle and high school students, one from an English teacher, and one from another subject teacher. These should be sent directly from the teacher/school to the Director of Admissions at Aoba.
• Official transcript (for grades 10 to 11). All high school students applying for grades 10–12 are required to include an official transcript from their current school. They should post, or bring with them, an official transcript which includes the year just completed. Transcripts are required from all high schools attended by the student. If official transcripts are in a language other than English or Japanese, they must be translated into English by an official translator.
• School records for the past three years (including current school year). Copies of the report cards of the past three years, including the current year, are required. The final report for the current school year is required and can be emailed or posted when it becomes available if the applicant is accepted. If report cards are in a language other than English or Japanese, they must be translated into English. Standardized test results (ITBS, Stanford, PSAT, SAT, TOEFL, IELTS, TOEIC, etc.) should be submitted for any tests taken.

Age of Applicants:

• The cutoff date for age placements is September 1.
• The age of the applicant is considered in placements for kindergarten to grade 1.
• Age requirements for the lower grades are as follows:
  • K2: 1.5 years old
  • K3: 3 years old (must be toilet trained)
  • K4: 4 years old
  • K5: 5 years old
  • Grade 1: 6 years old
• All applicants for grades 2 and up are placed according to their completed or current grade level or at the principal’s discretion in consultation with the parents.